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Part Time Scheduler

Worthing Part-time 20000 - 22000 pro rata Closing date: 01/10/2021
Company Description

Our office was established in 2018 and our mission is to brighten the lives of seniors giving them a sense of purpose, wellbeing & worth. This role will play a vital part ensuring that our clients receive the best in class quality care and support the growth of our business.

Job Description

Our office is rapidly growing and we need a part time scheduler to support our existing scheduler and coordinator. The role will be split into two components. Your job will be:

·       Understand and build effective and efficient schedules around our clients and CAREGivers.

·       Ensure schedules are prepared, considering travel time, holidays, training and last-minute cancellations.

·       Be responsive to changes in the schedule and liaise with relevant team members.

·       Match CAREGivers to new clients in conjunction with client services team and arrange introductions.

·       Ensure client schedules are matched to their needs, with the same CAREGiver and the same times each week, where possible.

·       Develop excellent relationships with both clients and CAREGivers so both can enjoy positive experiences.

·       Work with the recruitment team to ensure sufficient current and future staffing levels are met.

·       Work with the Care Team to ensure new and existing care packages can be resourced and scheduled on a timely basis.

·       Add and maintain all client and CAREGiver information onto to the electronic scheduling system.

·       Carry out any other duties deemed necessary for the successful operation of the business.

·       Ensure compliance with Home Instead’s Equality, Diversity and Equal Opportunities Policy, in respect of employment and service delivery.


The emphasis for this role will be to focus on long terms schedules and to integrate new clients into our schedules. You will also be required to work closely with the current scheduler who will be responsible for the day to day changes that impact our care delivery. 


·       Experience of working in a scheduling role within a home care or other relevant environment such as logistics. 

·       Good working knowledge of IT systems with experience of Microsoft Office or Google Suite and CRM software with the ability to learn and adopt new technologies where appropriate.

·       Highly resilient and positive with excellent communications skills.

·       Excellent organisation and prioritisation skills with the ability to work calmly and accurately under pressure.

·       Team player with strong interpersonal skills with the ability to build rapport quickly.

·       Excellent attention to detail with the ability to multi-task.

·       Logical and analytical with the ability to work on own initiative and meet deadlines.

Additional Information

If you have a passion for caring and the motivation to help us achieve our ambitions, we would love to hear from you.

We encourage applications from all sections of the community as we want to reflect the neighbourhoods in which we work. Home Instead is committed to safeguarding and promoting the welfare of adults and expects all staff to share this commitment. This role is subject to DBS enhanced disclosure.



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